---
title: "How to Enable Automatic Logging of Coaching Time in Your Coaching Log"
url: "https://coachvantage.productfruits.help/en/article/how-to-enable-automatic-logging-of-coaching-time-in-your-coaching-log"
language: "en"
last_updated: "2025-08-14T15:50:06.985Z"
---

# How to Enable Automatic Logging of Coaching Time in Your Coaching Log

Learn how to automatically capture your coaching time in the Coaching Log

[Embedded content](https://www.youtube.com/embed/Kxl0_lz107A)

## **Overview**

CoachVantage makes it easy to keep track of your **Coaching Hours** or how much time you spend coaching clients.

When you enable a setting to automatically log coaching hours, CoachVantage will automatically capture the duration in your **Coaching Log** immediately after the appointment (or coaching session) is completed.

You can enable automatic logging of your time for **Events**, **Appointments** (such as ad hoc coaching calls), and for **Coaching Programs**.

In this article, we'll cover how to enable automatic logging of your time for:

1.  [Events](https://coachvantage.productfruits.help/en/article/how-to-enable-automatic-logging-of-coaching-time-in-your-coaching-log#1.-log-coaching-time-for-events)
2.  [Appointments](https://coachvantage.productfruits.help/en/article/how-to-enable-automatic-logging-of-coaching-time-in-your-coaching-log#2.-log-coaching-time-for-appointments)
3.  [Programs](https://coachvantage.productfruits.help/en/article/how-to-enable-automatic-logging-of-coaching-time-in-your-coaching-log#3.-log-coaching-time-for-programs)

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## **1\. Log Coaching Time for Events 📍**

**Events** refer to events that you create using the **Scheduling** feature of CoachVantage.

**Note**: Although the **Events** feature should not be used for managing coaching programs with clients, we do provide you with the option to log the time you spend on an event as coaching time. This is useful if your event is not a coaching program per se, but you would still like to log your time for it in the Coaching Log. For example, your **Event** could be a **Free Coaching Sample Session** and you'd like to capture your time spent for this event as coaching time.

### Enable Automatic Logging of Coaching Hours for Events

To create an **Event** on the **Scheduling Page,** follow these steps:

1\. From your **Dashboard**, click on the **Scheduling** ribbon on the left-hand side of your screen. 

![](https://cdn-assets.productfruits.com/eebae89d-3f22-4799-a33a-dec914aa1906)

2\. Select either **Create New Event** or select an existing event and click the **3-dot button menu** and then press **Edit**.

![](https://cdn-assets.productfruits.com/1f1743c6-59ef-4175-9945-7e29151ea523)

 3. In the **Event Information** step, scroll down, to the **Log Coaching Hours** section and select **Yes.**

![](https://cdn-assets.productfruits.com/f84ed9a8-e9cf-4521-a539-839b3c8276b7)

![](https://cdn-assets.productfruits.com/e6bead49-77cb-4b7d-95f6-5fe5352f76f0)

**Note**: Changes made to this setting will apply only to appointments that are made from the time the change was made and not retroactively for past sessions that were already completed before the change was made.

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## **2\. Log Coaching Time for Appointments 📅**

You may prefer to set up appointments with clients yourself instead of allowing your clients to self-book sessions with you.

CoachVantage gives you the ability to automatically log coaching time for appointments that you set up or initiate.

Refer to [**How to Create a New Appointment with Your Client**](https://coachvantage.productfruits.help/en/article/how-to-create-a-new-appointment-with-your-clients) article to learn how to create an appointment.

1\. From your **Dashboard**, click on the **Calendar** ribbon on the left-hand side of your screen. 

2\. To add a new appointment, click the green **Add** button on the right-hand side.

![](https://cdn-assets.productfruits.com/8b73c0e3-64d2-418a-825b-4c38b4716015)

3\. On the **Add New Appointment** pop-up window, underneath the **Start Time** and **End Time**, check the box that reads **Log Coaching Time for This Session Automatically in Your Coaching Log.**

If you are not charging for the appointment, also check the box underneath: **This is A Pro Bono Coaching Session**.

![](https://cdn-assets.productfruits.com/675d2100-6e60-4b65-b59c-0dbba5a226ac)

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## **3\. Log Coaching Time for Programs 💻**

In CoachVantage, you can automatically track your coaching time for Coaching Programs that your clients are enrolled in.

When you create a **Coaching Program**, you have the option to allow clients to self-book sessions with you. You also have the option to enable automatic logging of your coaching time when you create your Coaching Program. Learn [How to Create a Coaching Program](https://coachvantage.productfruits.help/en/article/how-to-create-a-coaching-program-standard-program) here.

1\. From your **Dashboard**, go to **1:1 Programs.** Either **Create A New Program** or edit an existing program by selecting the **3-dot button menu** and then selecting **Edit**.

1\. In the **Program Information** step, scroll down to the bottom of the page. 

![](https://cdn-assets.productfruits.com/3b3d0b16-40b5-4ed2-ba71-985391a11468)

2\. Under **Log Coaching Hours**, check **Yes** to both or just one of the options to **Log the First Coaching Session** and **Log Subsequent Coaching Sessions**. 

**Tip**: We make the distinction between logging the first session and subsequent sessions because some coaches may not consider the first session as actual coaching time.

![](https://cdn-assets.productfruits.com/708ddde7-df22-432b-ab6d-dde41bf7e912)

5\. Press **Next** when you're ready to save your changes.